Programs and Grants Specialist

Company: Joliet Junior College
Location: Morris
Posted on: March 17, 2023

Job Description:

Position Title: Programs and Grants Specialist Job Description: POSITION TITLE: Specialist, Programs and Grants
STATUS: Full time
DEPARTMENT: Workforce Development
DIVISION: Academic Affairs
CLASSIFICATION: Non-exempt
UNION: TOSSC
REPORTS TO: Manager, Workforce Skills, Grundy
PLACEMENT: Support staff, Grade 7
MINIMUM PAY RATE: $44,327.08 annually

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. POSITION SUMMARY
Prepares progress and financial reports for workforce grant programs. Works with department to process sponsorships and expenses related to grants. Responsible for but not limited to: carrying out client support services, assessment of students' needs, student data management and reporting, outreach, recruitment, and marketing services for grant funded individuals. Additionally, position will assist with site and department operations. Serves as liaison to other department team members to promote visibility of the program to ensure ongoing referrals and effective utilization of services and to meet program and contract enrollment and outcome goals. Represents the college and its programs and services at on- and off-campus recruitment activities. Occasional evening and/or weekend work and local travel required. ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1.Maintain the grant records of workforce programs including: creating and recording journal entries, review of daily computer-generated reports, account/department analysis and/or reconciliations.
2.Monitor and maintain ongoing account of grant revenues and expenditures, including fund requests, for adequate documentation and compliance with workforce grant agreement/regulations.
3.Analyze workforce program performance measures and processes, reports, statements, recommendations and ensuring accuracy of the financial data.
4.Assist with program monitors and with external auditors. Provide requested schedules, pull requested documentation, provide timely correspondence and assist in drafting management responses to any audit findings.
5.Provide assistance during the workforce grant program's year-end closing process and annual audits.
6.In conjunction with the Financial Aid Department, maintain an accounting of our Title IV, Student Financial Aid.
7.Assist in the design and development of all marketing and recruitment materials.
8.Coordinating of workshops and business services for recruiting and networking.
9.Maintain job posting and related employment services for both employees and job seekers; assist in the delivery of job readiness services. Maintain the JJC Workforce Development website for Grundy County.
10.Assist with testing and assessment. Assist clients in the utilization of all resources.
11.Process information and instructions from Workforce Development staff. Utilize available resources to process request for information and assist individuals, agencies, and companies; address and solve issues.
12.Supervise clerk/Resource Room staff, coordinate activities, maintain flow of work, and assist in resolving problems; review activities of upcoming week(s), prioritize assignments, and request assistance as needed.
13.Prepare payroll/timesheets for Workforce Development staff. Communicate effectively with supervisors with regards to changes in employee hours. Keep accurate record of employee payroll requests for absences and hours worked during summer flex hours.
14.Assist with the processing of financial operations; work with related departments for reconciliation.
15.Process purchase requisitions, work orders, expense payments, and budget adjustments/transfers as required. Maintain all related records and support documentation.
16.Maintain a high degree of discretion with confidential information.
17.Perform other related duties as assigned. MINIMUM QUALIFICATIONS
1.Associates degree or two years of professional business-related work experience.
2.Strong organizational and project management skills.
3.Proficient with Microsoft Office Suite.
4.Ability to effectively work under minimal supervision.
5.Effective verbal, written and interpersonal skills.
6.Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
7.Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality. PREFERRED QUALIFICATIONS
1.Bachelors Degree in Business or related field
2.Prior experience working with grants.
3.Prior experience with Workday software.
4.Prior experience working in an educational environment.
5.National Career Readiness Certificate.
6.English and Spanish verbal and written communication proficiency.
7.Demonstrated multicultural competence. PHYSICAL DEMANDS
1.Normal office physical demands.
2.Ability to travel between campus locations and to and from community events. WORKING CONDITIONS
* Duties are performed indoors in the usual office environment. PLEASE INCLUDE THE FOLLOWING ITEMS WITH YOUR APPLICATION:
* Resume
* A cover letter with your interest in being considered for the position.
* Unofficial Transcripts (must be included) Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract.
Full Time/Part Time: Full time Union (If Applicable): TOSSC Scheduled Hours: 40

Keywords: Joliet Junior College, Joliet , Programs and Grants Specialist, Other , Morris, Illinois