Service Coordinator

Company: Home Instead
Location: Joliet
Posted on: June 25, 2022

Job Description:

Home Instead -Service CoordinatorJRG 4, Inc. d/b/a Home InsteadAre you seeking a career with opportunity to tap into your unlimited potential?Do you want to join a growing organization and work with leaders?Do you like a challenge?Do you possess strong customer service skills?When you join Home Instead, you join an award-winning family who strives to be the best as a team everyday.Home Instead located in Joliet, IL -is seeking a full-time Scheduling Coordinator to join our team. The Service Coordinator is responsible for maintaining client and caregiver schedules on a daily basis. The ideal candidate will possess business related experience specifically in scheduling.In addition, this individual will be able to deliver results, demonstrate strong customer service skills, possess strong computer skills, collaborate with team members, communicate clearly and effectively, carry out the mission of the Company, be able to adapt to change, effectively plan and organize and demonstrate resilience.Home Instead -provides non-medical services. Our Joliet, IL team services all of Will County and South Cook County and is rapidly growing. Our mission is to enhance the lives of the seniors we serve and provide peace of mind to their loved ones by providing trusted and reliable care. Our vision is that all seniors can age successfully in their homes with dignity, integrity and compassion. Our team consists of compassionate people who are driven to succeed and wish to make a meaningful difference in the lives of both our clients and CAREGivers.The Service Coordinator is expected to perform a variety of duties in the coordination of scheduling service for clients. The Service Coordinator is responsible for scheduling clients and CAREGiversSM -in order to provide the highest quality service to clients with emphasis on creating extraordinary relationships.Primary Responsibilities:

• Reflect the values of JRG 4, Inc., (d.b.a. an independently owned and operated Home Instead franchise).
• Answer incoming calls in a friendly, professional and knowledgeable manner.
• Create and maintain client and CAREGiver schedules with an emphasis on creating high quality matches and the development of extraordinary relationships.
• Monitor, mediate, and log all client and CAREGiver activity utilizing the software system.
• Follow up with all client and CAREGiver issues to ensure their problems are resolved.
• Enter and maintain accurate client and CAREGiver records in the software system.
• Increase client loyalty to Home Instead.
• Follow up and communicate CAREGiver and client issues to ensure problems are resolved.
• Design, test and implement a responsive contingency plan that ensures 100% maintenance of Service Hours.
• Recognize and capture opportunities related to client and CAREGiver schedules.
• Field new client inquiries over the phone in a knowledgeable manner, enter the information into the software system and work with team to communicate and prepare for the Care Consultation.
• Conduct Service Inquiries and Care Consultations.
• Maintain regular attendance at the office to execute job responsibilities.
• Demonstrate open and effective communication with the franchise owner, colleagues, CAREGivers, clients and family members.
• Adhere to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
• Maintain Critical Numbers.
• On Call rotation is mandatory and is compensated in addition to base salary.Knowledge, Skills and Abilities:
  • Must have an understanding of and uphold the policies and procedures established by d.b.a. an independently owned and operated Home Instead franchise)
  • Must demonstrate excellent oral and written communication skills and the ability to listen effectively
  • Must have the ability to work independently, maintain confidentiality of information and meet deadlines
  • Must demonstrate effective interpersonal skills as well as sound judgment and good decision-making skills
  • Must demonstrate discretion, integrity and fair-mindedness consistent with company standards, practices, policies and procedures
  • Must have the ability to organize and prioritize daily, quarterly, monthly and yearly work
  • Must have the ability to establish good working relationships with the franchise owner, office colleagues, clients and CAREGivers
  • Must have the ability to sit at a desk and listen effectively for long periods of time on the telephone
  • Must present a professional appearance and demeanor
  • Must have the ability to operate office equipment
  • Must be patient and congenial on the telephone
  • Must have computer skills and be proficient in Word and Excel
  • Must have the availability to work evenings and weekends as required
  • Must have the ability to perform duties in a professional office setting
  • Must demonstrate knowledge of the senior care industryBenefits:
    • Paid vacation, paid holidays and sick time
    • Retirement Plan
    • Health Benefits
    • Monthly bonus based on team performanceEducation/Experience Requirements:
      • Associates Degree or equivalent work experience
      • One year of related business experience in scheduling
      • Must possess a valid driver's license
      • Oblige to Company hiring requirements regarding all policies including (but not limited to) drug testing, fingerprinting and CBCEssential Home Instead Competencies Characteristics-All RolesDelivering ResultsMaintaining a high level of commitment to personally getting things done.People who are competent at delivering results assume personal responsibility for achieving outcomes and work effectively with little direction. They are dependable and responsible.Customer ServiceRecognizing and understanding customers' needs and delivering in a manner that exceeds customers' expectations. People who are competent at customer service have a desire to please customers and can recognize customers' needs. They consistently do more than is required of them to ensure that the customer is satisfied.Influencing & Persuading Convincing others to adopt a course of action. People who display this competency influence others without being excessively aggressive or pushy. They understand their audience and modify their method of persuasion accordingly. They are confident and do not give up easily.Teamwork & CollaborationEffectively working and collaborating with others toward a common goal. People who are competent at teamwork build and maintain cooperative work relationships with others. They complete their own tasks for group projects in a timely and responsible manner and directly contribute to reaching the group goal.Interpersonal Communication Communicating clearly and effectively with people inside and outside of the organization. People who are competent at interpersonal communication listen effectively and develop rapport with others. They are able to articulate their thoughts and ideas clearly, they present information in a straightforward and logical way, and they ensure that they are understood. They share information with others that will improve overall work progress.Living Home InsteadBuilding trust, taking the lead and sharing your heart. -Home Instead -Service Coordinator Competencies Service Coordinator Adapting to ChangeAdapting to changing situations and restructuring tasks and priorities as changes occur within the business and organization. People who are competent at adapting to change are flexible in changing circumstances. They are open to change and different ways of doing things, and do not over-rely on old methods and processes.Planning & OrganizingEffectively organizing and planning work according to organizational needs by defining objectives and anticipating needs and priorities. People who are competent at planning and organizing efficiently manage their time and the time of others and effectively handle multiple demands and competing deadlines. They identify goals, develop plans, estimate time frames and monitor progress.ResilienceEffectively dealing with work related problems, pressure, and stress in a professional and positive manner. People who exhibit resilience maintain a positive attitude even when faced with frustration, pressure or change. They recover quickly when faced with obstacles or setbacks. We look forward to having you on our team!!!! -Each Home Instead franchise is independently owned and operated.

Keywords: Home Instead, Joliet , Service Coordinator, Other , Joliet, Illinois