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Administrative Assistant

Company: Senior Lifestyle
Location: Joliet
Posted on: March 25, 2020

Job Description:

This position is responsible for assisting the Property Manager with day-to-day operational and administrative tasks. This position reports to the Property Manager.

  • Responsible for maintaining resident files, including verifying each file contains a resident move-in inspection sheet and marketing documentation.
  • Responsible for answering telephones, handling requests as needed and referring others to the manager.
  • Responsible for administrative tasks, including inputting information into the computer system, typing, photocopying, filing and opening mail.
  • When necessary, substituting for the van driver.
  • Assists in maintaining systems, policies, reports and manuals that are appropriate to the Senior Suites operations.
  • Assists in preparing and maintaining reports, including but not limited to: marketing reports, financial reports or any reports relating to resident issues.
  • Talk with residents to learn of any problems, concerns or issues relating to resident services.
  • Assists Property Manager with move-in orientations.
  • Responsible for assisting in the leasing of apartments according to established guidelines. This includes marketing and showing apartments.
  • Assists in collecting, recording and depositing rent payments, credit check fees, etc.
  • Responsible for entering transactions, charges and payments into the computer.
  • Distributes resident statements, menus, memos and other items to residents.
  • Assists in the operation of the automated food service program.
  • Assists in scheduling and implementing resident activities.
  • Prepares monthly activity calendar.
  • Completes vending inventory every two months, and keeps machines filled.
  • Provides assistance with other duties as provided by Property Manager.
  • Attends all required training, in-service, and staff meetings.
  • Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
  • Maintains a positive and professional demeanor toward residents, visitors, families, and co-workers.
  • Adheres to all policies and procedures of Senior Lifestyle Corporation.
  • Performs other duties as assigned.High school diploma or G.E.D.; experience preferred.Requisition ID: 2020-12839 External Company Name: The Senior Lifestyle Company, LLC External Company URL: www.seniorlifestyle.com Street: 215 N. Ottawa

Keywords: Senior Lifestyle, Joliet , Administrative Assistant, Administration, Clerical , Joliet, Illinois

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